Towing a vehicle, for whatever reason. Police officers often have heard that the most powerful instrument they carry is a pen. Example: On May 1, 2018 at approximately 1258 hours, I, security officer John Doe, was dispatched to Lot 12 … You can effectively write a security report by noting key facts: who, what, where, when, how and why to add to a formal report before your shift ends. Nor should we type them. Criminal matter. Found Property. es, you read the headline correctly — we should not write reports in police work. Law enforcement reports become scrutinized more than most documents. The importance of good report writing for correctional officers should not be discounted as your written communication skills will speak volumes about you as an officer without you even saying a word. Training, officer safety, report writing, fact finding, and interviewing and interrogating witnesses and suspects are all basic tools and essential elements of policing that we must impart to our officers. But we know this isn’t as straightforward as it seems; although reports have to be easy to read, this doesn’t necessarily make them easy to write. Writing reports as a Correctional Officer is one of the most important daily duties that you will be required to complete.. Many times, police officers write reports in connection with purely civil or administrative matters, such as: traffic accidents, fires, or; earthquakes. We should dictate them. If you are using digital reporting, ensure that the officers are specifying the tasks that they are performing. the officer in writing the resulting police report. 1.2. 6. Get another officer to review your report. Additionally, it can also mean the difference between a rightful conviction and an erroneous release of a guilty person. Often report writing at university is presented as deceptively simple – all you need to do is ensure you follow the required report structure, and write clearly and concisely. Typing reports takes too much time for the average police officer, and writing them takes even lon-ger. This code section only applies to criminal matters. The first report is written in her personal capacity. When your officers write a daily activity report they should make it easy for the reader to quickly find the information that they are looking for. Try to get in the habit of swapping reports with a colleague you trust. Arresting Someone. For this reason, field notes should always be taken at the scene, especially when interviewing suspect, victims or witnesses, and whenever the officer wishes to remember specific details at a later time. 1 Unfortunately, writing reports sometimes intimidates recruits, instructors, administrators, and even seasoned officers. 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